Discover how AgentX’s virtual assistant helps realtors automate follow-ups, manage scheduling, and improve client relationships for a more efficient, growth-focused real estate business.
Today’s real estate agents juggle a lot: packed schedules, constant client messages, endless paperwork, and managing listings across several apps. It’s easy for important details to slip through the cracks. Many realtors find themselves working more hours just to stay afloat, leaving little time to actually connect with clients or grow their business.
That’s where a virtual assistant comes in. By handling repetitive tasks like scheduling, follow-ups, and paperwork, virtual assistants give agents their time back and help keep everything running smoothly.
AgentX is leading the way for real estate professionals—helping agents automate day-to-day work so they can focus on what really matters. AgentX brings powerful automation to client communications and admin tasks, all tailored to real estate needs.
The National Association of Realtors (NAR) reports that agents dedicate at least 10% of their time to administrative tasks—work that could be handed off to a capable virtual assistant or streamlined with automation tools. This amounts to more than one full day per week spent on routine tasks.
Virtual assistants are widely used in real estate, and many firms are seeing positive outcomes. According to a study from Verified Market Reports, the real estate virtual assistant services market was valued at $1.2 billion in 2024 and is expected to reach $3.5 billion by 2033, with an annual growth rate of 12.5%.
Today we will dive into how you can get started and why you should do it now.
Realtors who use virtual assistants quickly notice a difference: more time, fewer mistakes, and better client relationships. VAs(Virtual assistants) can take over tasks like handling paperwork, booking showings, updating property info, and answering routine messages—that’s hours saved every week.
When VAs manage administrative work, realtors can put more energy into showing homes and closing deals. Mistakes drop because details no longer slip through the cracks. When clients get faster replies to emails or texts, it’s easier to keep them happy (and loyal).
Virtual assistants are also great for supporting marketing or organizing lead lists—making it possible to handle more clients at once without losing the personal touch.
It’s not just theory: realtors using VAs often see faster business growth and happier clients. For real-world examples and tips, see this Convin guide.
AI-powered voice calls are changing the way realtors connect with clients. With AgentX, you don’t have to spend hours every week calling leads or following up after showings. Instead, the AI handles these conversations seamlessly—calling clients to confirm appointments, check in after an open house, or answer routine questions.
Here’s what makes this so practical for busy agents:
No more missed follow-ups: The AI calls every lead and keeps the conversation going, so you don’t lose opportunities.
Scalable outreach: You can reach dozens (or even hundreds) of clients every week—without a call center or extra staff.
A personal touch: AgentX’s voice agent uses your client notes and context, so each call feels familiar and natural.
24/7 coverage: Clients can get a call or leave a message any time, making your service feel more responsive and available.
For example: After an open house, your AgentX assistant calls each attendee the next day, thanks them for coming, and offers to answer questions or schedule a second visit. If a client wants more info, you’re alerted right away and can jump in for a personal touch—saving you time while keeping everyone engaged.
This kind of voice automation doesn’t replace real connections—it just removes hours of busywork, so you spend more time with serious buyers and sellers. With AgentX, realtors get the benefits of personal calls and consistent follow-up, all without the extra stress.
To see how AI voice calls can transform your workflow, learn more at AgentX, and check out these real-world examples on Thoughtly and Bland AI.
AgentX is a favorite tool for busy real estate agents because it takes care of the daily work that eats up time—without losing the personal touch clients expect. Here are a few ways realtors use AgentX every day:
Automated client follow-ups: AgentX sends quick, friendly messages or reminders to keep conversations warm with leads and clients. No one slips through the cracks.
Scheduling made easy: No more endless texts to set a showing—AgentX handles appointment requests and calendar changes on its own, so agents don’t have to.
Lead capture from chat and web: When someone reaches out through your website or WhatsApp, AgentX responds right away, gathers their info, and lets you know when it’s time to connect.
Automated calling with multi-round warm engagement. AgentX’s voice AI makes the call engaging and natural. See AgentX Voice AI example here.
With AgentX, agents can trust the little tasks get handled right—so they can focus on showing homes and building relationships. See how AgentX can fit into your real estate business.
Getting started with AgentX is quick—even for realtors who are new to automation. Just sign up at the AgentX website, where you’ll find a simple step-by-step process. Once you’re in, pick a virtual assistant template designed for real estate. From there, you can set up automatic replies to common questions, link your calendar for easy bookings, and connect your email or WhatsApp for fast lead capture—all without needing any coding skills.
Discover how AgentX can automate, streamline, and elevate your business operations with multi-agent workforces.
